TRANSFERS & REFUNDS
Due to the number of race transfer requests and cancellations that occur in the weeks prior to a race we have adopted the following policy that is in accordance with USAT Policy. This policy has been created in fairness to all the athletes so that equal opportunity exists for registering for all DRC Sports events. There are no race transfers on race day for any DRC Sports event, even if a registered athlete is a "no show" and a slot is available. This policy has been implemented in fairness to all other athletes who registered for the event to ensure that events start on time, for safety considerations and event management.
In the event that a race is cancelled or re-scheduled for any reason, refunds will not be issued. The Race Director will make every effort to re-schedule a race within a reasonable time and notify athletes of the change, however, there is no guarantee that a cancelled event will be re-scheduled. The Race Director may offer, at no cost to the athlete, the option of transferring the cancelled entry to another race, usually within one calendar year.
Refunds will NOT be issued after a registration has taken place, but under certain circumstances, race transfers can occur. A race transfer is defined as transferring an athlete's registration to another race for any reason (injury, unexpected calendar conflict, etc.) There is no compensation for the monetary value of an entry. One entry is equal to one entry regardless of the price paid. A race transfer can occur under the following conditions. The request to transfer out of a race must be made 14 days or more prior to that scheduled event date. No transfers will be allowed underneath this deadline. The fee for a race transfer is $15 and must be received before the 14 day window for transfer expires. Transfers can be made to any race by DRC Sports under these conditions. However, there are no transfers from any race of the current season, to another race in the following season. A transfer can be requested for a race scheduled earlier in the season as long as it is made while the "transfer to" race is still open for registration. Race transfers are only allowed once per person, per season.
Considerable effort goes into producing an event such as a triathlon and funds are expended and applied in good faith based on a registration. Transferring two weeks out from an event can be managed, but under the two week limit a transfer causes considerable issues both monetarily and organizationally as packets have been prepared with sized t-shirts, chip numbers have been requested based on the athlete's entry, and perhaps a race has been closed in which a transfer would bar another athlete from entering the event.
Thank you very much for your understanding of this policy and thank you also for your participation in DRC Sports events